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NHSCA
Board Meeting
Concord High School=
March 10, 200=
8
&nb=
sp;
Meeting =
Minutes
=
Present: Kim Lavoie, Annette Belanger, =
Rebecca
Schaefer, Lynn Merlone, Annette Blake, Kathryn Sheridan, Gary Goodnough, Holly Vieten, Donna Therri=
en,
Laura Bonner, and Fran Meffen (Guests: Diana Jenkins; Diane Lavi=
gne;
Shannon Bernier)
Meeting was =
called
to order at 3:50pm
<=
/o:p>
BOARD BUSINES=
S:
Introductions
Approval of Agenda: Fran motioned, Gary seconde=
d to
approve agenda for tonight’s meeting, motion passed.
Secretary’s Report, Kim Seaman: There is a typo under Advocacy-- 6=
th
paragraph, state commissioner.
Kathryn motioned to accept, Fran seconded, motion passed.
Treasurer’s Report, Jackie Creed: In
Jackie’s absence, Kim presented the Financial Report. Net profit is down because the aud=
it and
conference has been paid for. Fran
suggested in months without a board meeting, show the previous months passed
since the last board meeting. Kim
L. then showed the Fiscal Year Report—it seems appropriate to have bo=
th
the current month and the yearlong reports. Fran and Holly discussed the low b=
udget
for the spring conference, and it is something the Finance committee must k=
eep
in mind. Fran reminded us tha=
t we
had budgeted to not make a profit on the Spring Conference.
Kathryn brought up charges from APPI—the hotel p=
rice
increased on the 3rd night’s stay. Hotel staff said everyone paid ext=
ra due
to change in the amount of reserved rooms.=
Fran clarified it will stay through the board. Fran moved to approve=
the
Financial report, Kathryn seconded, motion passe=
d.
President’s Report, Kim Lavoie:
- H=
igh
maintenance fee of $1500, 2 year commitment, goes down in price with
longer range commitment. Mary
Anne Seney offered $1 per person to handle registration, maintaining
lists, sending confirmations, etc.&nb=
sp;
Holly brought up that some other
conference coordinators get paid stipends per event. Fran motioned to add this ser=
vice
to Mary Anne Seney’s contract starting Fall<=
/span>
2008, Rebecca seconded, so moved.
President
Elect’s Report, Kathryn Sheridan:
APPI: Kathryn wrote an article on her
experience and briefly summarized some hot topics in legislation such as
removing barriers for learning and putting counselors where they should be
(improved ratios nationally).
Kathryn encouraged advocating locally and using our voices as
Professional School Counselors.
Fran asked about other state’s issues, CT reported counselors =
there,
not associated with schools, want to be certified as School Counselors, but=
it
underlying issues with this were unclear. There are other states in our coun=
try
with 40% drop out rates—when will they get funding to help them?
March Newsletter: Kathryn truly wants=
a
quality document, so she is willing to have it published late.
Elementary VP Report, Annette Belanger:
Regional Chair
Updates:
- On April 17, NHSCA’s Se=
acoast
Region will host a workshop provided by the Child Advocacy Center of
Rockingham County and the Strafford County Child Advocacy Center. The CACRC has locations in
Portsmouth and Derry and the SCCAC is located in Dover. The
Child Advocacy Centers provides a place where trauma experienced by
children is reduced, allegations of abuse and neglect are more thoroug=
hly
investigated, children receive prompt and ongoing services tailored to
their family's needs, and non-offending parents are empowered to prote=
ct
and support their children. The presenters from the Child Advoca=
cy
Centers, along with a local Police Detective, will specifically outline
how the Child Advocacy Center's services help children, families, and =
our
community. Despite effor=
ts to
have this at UNH, this will be held at Portsmouth Public Library from
4-6pm.
More information regarding the CACRC can be f=
ound
at http://www.cacnh.org/programs.asp <=
/p>
Laura asked about inviting through email blas=
ts,
and how to update her member list to inform School Counselors of Regional
Meetings. We could use the listserv, and feel free to ask Mary Anne Seney to
email blast that we feel is appropriate to inform whether it be whole state=
or
certain counties.
- www.t=
heartofhealingchildhoodgrief.com
Susan Theberge is submitting an interview with Penelope on this t=
opic
for the next newsletter.
- · &nb=
sp;
North Country, Matt Saladino: Ken Proux fr=
om
Berlin High School has run an group called the N=
orth
Country School Counselors Association for the past several years. The=
re
has been discussion about professional development opportunities and worksh=
ops
that he has hosted in the past. He is also providing Matt with a list=
of
school counselors who were active at these meeting.
Matt is in the
process of scheduling a workshop dealing with age of consent in NH. M=
att
has spoken with the County Attorney and he is willing to speak. The e=
vent
will be held at NHCTC-Berlin. Matt is waiting to solidify a date with=
the
county attorney.
Lastly, =
12
schools around the North Country will be participating in a workshop called
Careers Have No Gender in May. This was event was established by seve=
ral
school counselors and career/technical education teachers who believe 8th
graders need more exposure to non-traditional careers.
Committee Chair Updates:
- No
one has shown interest in becoming President-Elect, and Fran suggested
that perhaps we look into more leadership training for the board altho=
ugh
ASCA training through LDI is great.&n=
bsp;
Kathryn brought up the possibility of she=
span>
and Kim remaining in current positions for the next year. Annette Blake suggested perha=
ps
sending more board members to ASCA events to encourage leadership, Fran
responded that if someone is considering a leadership position on the
board, then it would make sense for them to attend a national conferen=
ce,
LDI, or APPI.
- Technology, Mitch Tara=
now:
420 people are now subscribed on the NHSCA listserv. All NHSCA members
were mass subscribed, and only 7 people asked to be unsubscribed. Use =
was
minimal until a question about high school
add/drop policies was posted. 26 counselors replied to that. We saw so=
me
confusion around how and when to reply to individuals versus the entire
list, but this did not cause any problems.
Given the size of the response to the last post, there is
clearly a demand for listservs. It also may be time to start the high school
list to minimize unnecessary emails to counselors at other grade levels. Do=
we
need board approval for that?
There was some question about how to send email blasts. T=
hey
are currently still being sent out by Mary Anne Seney. Mary Anne will be
providing Mitch Taranow with a current database. He will look into using th=
at
to facilitate email blasts and/or additional customized listservs that serve
the same function.
Mitch is also looking into setting up a password
protected live database that can be maintained online and accessed by whoev=
er
the board thinks should have that clearance.
We still do not have a robust Technology Committee. Mitch
will be recruiting members via the listserv later this month.
- Ka=
thryn
is hoping to see more new members register with the upcoming conferenc=
e.
- The Institutional Review Board
approval has been obtained, and final procedures and protocols have be=
en
outlined and agreed upon. The
Committee has made a request proposal to cover expenses of the research
phase. A manuscript to t=
he
ASCA journal Professional School Counselor will be submitted upon
completion of the data analysis.
Fran suggested that research committee member =
should
be reimbursed for mileage and food expenses at meetings should be covered, =
and
more than one person should go to the Garrison Institute. Fran also suggested that NHSCA sen=
d a
letter to the Keene State President, Paul Roud, and Jay Carey in appreciati=
on
for their in kind support on behalf of all NH School Counselors.
Kathryn suggest Hyper Research as a lower-cost
possibility, and she also suggested that the committee increase their per h=
our
rate to $25 per hour. Fran mo=
tioned
to increase the current request to $25 per hour, and charged the committee =
to
come back with an estimate for mileage, food, and another registration at t=
he
Garrison Institute. Lynn said=
it
may be too late for another committee member to attend Garrison Institute.<=
span
style=3D'mso-spacerun:yes'> Kathryn wanted the board to keep i=
n mind
that we need to consider these costs in addition to the costs encumbered wi=
th
sending more board members to national events. Fran remotioned to increase the cu=
rrent
request by a maximum of $1500 for mileage, one more attendance at Garrison
Institute, hourly rate of Program Support increased to $25 an hour, and
refreshments for meetings. An=
nette
Blake seconded this motion to increase the Research line item.
- Professional Recognition, Holly Vieten: The three School Counselors of the Year we=
re
announced. Holly noted the increase of stress of having three winners,=
but
board members have stepped up to write articles, speeches, and attend
ceremonies.
- Conferences, Holly Vieten:
Holly said registration is going well. Holly asked about an
evaluation—Kathryn suggested that we utilize the listserv to cre=
ate
discussion and feedback. The
books have also come in and have been dropped off at SERESC.
The Fall Conference planning has gotten underway—speaker and
location has been booked. Kat=
hryn
has offered to edit the brochure.
Holly has also suggested that we get rid of the early bird rate for
non-members. There was discus=
sion
about an end of school year send out in June, but decided against it as some
people may not be able to register in June (because of their in their school
district’s fiscal year, school calendar, job changes, etc.). There was then discussion about
increasing advertisement for the Fall Conference.
- Anne Gr=
assie
meeting went well and a legislative breakfast was discussed. Fran gave notice that she wil=
l not
be serving as advocacy chair.
- Kathryn suggested that we tabl=
e the
discussion until Jackie is present.
Finance Committee Report and Recommendations: S=
ome
recommendations included that MapQuest printouts (showing mileage) should be
submitted with mileage and requests should be sent to the president first, =
who
will sign off, then send to the treasurer for reimbursement. All requests should also be submit=
ted
within 45 days. Formal
recommendations will be made at the May meeting.
New Business:
- Kim share=
d that
the Guidance Directors are at a crossroad and suggested that is a
possibility to have them fold into NHSCA. They are not an actual associ=
ation,
so they could form a committee through NHSCA. Lynn and Rebecca suggested th=
at
they could have a Guidance Director VP or a chairperson that reports to
the larger board. =
Fran
suggested that there is not a mass of Guidance Directors prompting a VP
role; it seems more appropriate for them to have period meetings and r=
eport
back to the board. Rebec=
ca
offered to attend the next Guidance Directors meeting to gain their
thoughts on this. Kim wi=
ll
make an informational packet with our vision and mission statement for
Rebecca to bring to the meeting.
Kim will also bring any possibilities to the membership and ASC=
A.
- Rebecca passed around brochure=
s from
NEACAC. Fran has not hea=
rd
anything from the NE Board of Higher Education about the upcoming meet=
ing
in April, and Fran will not be able to attend. Fran will also be stepping do=
wn
from the board. She has been working diligently on a grant through =
Safe
School Healthy Students which would help fund Family Liasons, after
school programming, SRO/Truancy, and other programs/services. Donna asked if anyone could h=
elp
their Seacoast Regional meeting planning for the fall on curriculum in
conjunction with Yoga Education.
Lynn suggested that alternative curriculum ideas would make a g=
ood
question for the listserv.
Meeting was adjourned at 6:34pm.
Respectfully submitted,
Annette Belanger for
Kim Seaman
NHSCA Secretary
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